Defence Office Manager (武官室オフィスマネジャ－) (expired)

Australian Embassy / オーストラリア大使館

Company

Australian Embassy / オーストラリア大使館

Job ID

149151

Location

Minato-ku, Tokyo, Japan

Post date

May 30, 2023

Industry

Civil Services (Government)

Function

Other

Work Type

Contract / Manager (Manager/Supervisor of Staff)

Salary

¥576,167 / Month

About the Position
At the Australian Embassy Tokyo, under general direction of the Defence Section Chief of Staff, this position is responsible for all financial and administration management of the Defence Office in Tokyo. It provides support to Australian-based Defence personnel deployed to Japan, and supervision of locally engaged staff.

The key responsibilities of the position include, but are not limited to:

• Provide complex technical advice and leadership for the ongoing operation of the Defence office including the coordination of all business administrative management, property leases, development and implementation of work plans in accordance with Defence specific policies and procedures
• Manage the Defence Office assets and finances including forecasting, procurement, monitoring and reporting on expenditure, identifying savings opportunities, and preparing financial reports and bids ensuring risks and fraud are mitigated and compliance with legislative and policy requirements
• Manage performance and development of Defence Locally engaged staff, including allocating resources, setting priorities, monitoring workflow and managing performance to achieve objectives across all countries of accreditation
• Provide high-level executive, administrative and organisational support to the Defence Team, including stake holder engagement with partner diplomatic missions, corporate travel and executive scheduling, arrival and departures protocols and facilitation of training.
• Manage the planning, administration and support necessary for all Defence representational functions, meetings and seminars, and ceremonial events such as Anzac Day and Remembrance Day.
• In consultation with the Defence Team prepare and maintain the Defence Crisis Management registers and preparedness.

※　Confirmation of employment is dependent on meeting all security vetting requirements.

※　To apply for this position, a completed Job Application Sheet and your English resume must be submitted by email to the designated contact address by 19 June 2023. Please refer to the Australian Embassy Website (Job Opportunities) for contact information and the application sheet.

Please note that you will only be contacted should you be successful in gaining an interview.

Thank you for your interest in working for the Australian Embassy Tokyo.

お仕事内容
オーストラリア大使館では、現在、武官室オフィスマネジャーを募集しています。日英バイリンガルで、総務及び人事・労務管理のご経験があり、大使館の武官室の一員としての仕事に興味のある方、ぜひご応募ください！ 大使館ウェブサイト（英語）で職務内容、雇用条件など詳細をご覧ください。

応募資格
会計管理経験がある方
総務管理業務、人事管理業務の経験がある方（国際機関における経験が望ましい）
英語・日本語共に高い語学力のある方　
コンピュータースキルをお持ちの方（特にマイクロソフトワード、エクセル）
＊詳細はオーストラリア大使館ホームページ内の求人欄をご確認ください。

待遇・福利厚生
厚生年金
通常の労働者災害補償保険および雇用保険

休日・休暇
完週休2（土日）
有給年20日、病欠、慶弔などを含むパーソナルリーブ年15日。
祝日 （日本とオーストラリアの祝日混合、一年につき計14日）
産休
忌引

※　仮採用期間あり　6ヶ月（雇用条件は本採用時と同じ）

※　セキュリティー審査あり　本採用はセキュリティー審査の結果に基づきます。

※　書類審査を通過した方のみに面接日程のご連絡をさせていただきます。