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Visits and Protocol Officer 《ビジット(要人訪日)・儀典 担当官》

Australian Embassy / オーストラリア大使館

Australian Embassy / オーストラリア大使館

Job ID
145790
Location
Minato-ku, Tokyo, Japan
Post date
Jul 20, 2022
Industry
Other
Function
Other
Work Type
Contract / Experienced (Non-Manager)
Salary
¥449,274 ~ ¥449,274 / Month

Requirements

  • English: Fluent
  • Japanese: Fluent
  • Minimum Japanese JLPT N1 level or equivalent, or, minimum English TOIEC 850 level or equivalent.
  • Proficient in the Microsoft suite of software products.
  • Well-developed oral and written communication skills and sound interpersonal skills.
  • Strong capacity to exercise discretion and judgement and pay attention to detail.
  • Prior event management experience would be an advantage.
  • Visa sponsorship available

Description

Visits and Protocol Officer (Three-year contract with potential to be made permanent)

The Corporate & Consular Section of the Australian Embassy in Tokyo is seeking a highly motivated bilingual Visits and Protocol Officer. The successful applicant will be able to deliver high level support and logistical coordination for VIP and ministerial visits as well as the full range of protocol services to teams across the Embassy.
The applicant must be a strong team player with high-level interpersonal skills, a keen eye for detail and the ability to foster productive working relationships with both internal and external stakeholders. Experience and a good knowledge of Japanese Government and protocol is highly desirable.

※ Please refer to the Australian Embassy Website (Job Opportunities) for further details.

Some of the key responsibilities of the position include, but are not limited to:

•Coordinate visit planning and program development for official high-level visits, ensuring compliance with departmental and Japanese Government guidelines.

•Manage protocol and logistical support arrangements for visas, accommodation, airport facilitation, transport, security and communications to ensure visit outcomes are achieved.

•Cultivate and strengthen productive networks and relationships with stakeholders including Japanese officials, government agencies and service providers to produce positive outcomes for the Australian Government during high-level visits.

•Manage arrivals and departures at airports and train stations, including personally receiving official visitors and ensuring all formalities are in line with Japanese and Australian protocols.

•Provide assistance to the corporate management and consular teams with ad-hoc project work, including assisting the Events Manager prior to and during major events as required.

•Liaise with the Ministry of Justice and the Immigration Bureau in relation to resident status and other immigration matters on behalf of Australian diplomatic staff.

※ Confirmation of employment is dependent on meeting all security vetting requirements.

※ To apply for this position, completed Job Application Sheet and your English resume must be submitted by email to 《jobstokyo@dfat.gov.au》 by 9 a.m. 8 August 2022.  Please refer to the Australian Embassy Website (Job Opportunities) for the application sheet.

【You will only be contacted should you be successful in gaining an interview】

Applicants with questions about this job, please email to jobstokyo@dfat.gov.au.

Thank you for your interest in working for the Australian Embassy Tokyo.

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オーストラリア大使館 ・ビジット(要人訪日)・儀典 担当官 
欠員のため契約社員募集(契約期間満了後正職員への登用の可能性有)

仕事内容
要人訪日の際の準備やサポート、外交官の儀典関連業務、公式行事のアシスタント業務。

・要人訪日の際の日程調整、宿泊施設、オフィス内IT 機器等一貫した手配や準備。
・関係書類翻訳、要人訪日プログラム冊子の作成
・外務省、法務省、空港など関係機関との連携
・外交官登録、ビザ手配などの事務・サポート業務
・公式行事(年1回)の招待客管理、招待状送付など、イベントマネージャーのアシスタント 等

求める人材
口語・文語共に高い語学力(日英)

・多岐に渡るオフィス業務、プロジェクト管理経験
・高いコンピュータースキル
・日本における国際儀礼(プロトコール)の知識
・優れた対人能力
・チームワークの中で業務を有効的に推進する能力
・同時に複数の仕事を進行でき、効果的に優先順位をつけられる能力
・この業務に近い内容での職務経験。国際的な組織での職務経験が望ましい

※ セキュリティー審査あり:本採用はセキュリティー審査の結果に基づきます。

※  正式なご応募はオーストラリア大使館の求人ページから専用の申請書と履歴書(英文)の提出が必要となります。 専用フォームは大使館ホームページでご確認いただけます。 
※ 応募締め切り日:8月8日(月)午前9時
【書類選考通過者のみに面接日程についてメールにてご連絡させていただきます。】

仕事内容についてのご質問がある際は 《jobstokyo@dfat.gov.au.》 へメールにてご連絡ください。









The above information is a public job ad. This job ad is neither an offer nor a contract.

This job is no longer available.

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