Administrative assistant at the Embassy of Belgium in Japan (expired)

Embassy of Belgium in Japan

Company

Embassy of Belgium in Japan

Job ID

143503

Location

Chiyoda-ku, Tokyo, Japan

Post date

Dec 13, 2021

Industry

Other

Function

Executive Assistant, Secretarial, Receptionist

Work Type

Full Time / Entry Level

Remote work

Available

Salary

¥462,200 / Month

JOB DESCRIPTION:
- Support the activities of the political section of the Embassy of Belgium, with a focus on cultural and academic activities
- Full-time job in a dynamic and pleasant working environment

EXAMPLE OF MISSIONS:
- Translate documents (emails, letters, articles, social media posts, etc.) from Japanese to English and vice-versa
- Provide translation support (Japanese to English) during speeches, operational meetings,etc.
- Draft official correspondence
- Contribute to the logistical organization of official visits as well as events hosted by the Embassy (arrange agendas, schedules, transportation, catering, equipment, etc.)
- Provide customer-oriented and efficient assistance to citizens of partners visiting or calling the Embassy
- Manage small accounting tasks under the supervision of the manager
- Carry out various secretarial tasks
- Other missions, depending on the needs

REQUIRED PROFILE:
- Knowledge of Dutch and/or French is considered an asset
- Good IT knowledge (MS Word, Excel, Outlook), good command of SNS (Facebook, Twitter etc.)
- Strong organizational abilities, as the successful candidate will need to be flexible and able to work unsupervised to keep on top of the workload and changing priorities
- Good communication and interpersonal skills, good team player
- Any previous work experience in Embassy, public service, communication, PR, office management is an asset

CONDITIONS:
- Fixed-term contract for one year renewable, with a trial period of three (3) months
- Working hours: 40 hours/week
- Advantages: competitive remuneration package. Monthly gross salary starts at 462200 Yens. Several other benefits such as summer and winter salary bonuses, transport allowance, 25 annual paid leave days, etc.)
- Estimated starting date: February 2022

APPLICATION PROCEDURE :
- After a first screening based on CV and cover letter, selected candidates will be invited for a written and oral test to assess their skills, motivation and linguistic competences on the 12th of January 2022.
- A second screening will be operated and short-listed candidates will be invited for an interview.