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PA to Secretary General and Team Coordinator(到期)

International Bankers Association of Japan    一般社団法人国際銀行協会

International Bankers Association of Japan 一般社団法人国際銀行協会

职位编号
128034
地点
Chiyoda-ku, 东京都, 日本
发布日期
2018年6月19日
行业
金融业、银行业
职务
行政助理,秘书,接待员
工作类型
全职 / 有工作经验者 (非管理层)
工资
工资面议
  • 可面议

职位要求

  • 英语: 精通 (preferred)
  • 日语: 母语水准 (preferred)
  • 目前必须住在日本

描述

PA to Secretary General and Team Coordinator

IBA Japan is a well-respected trade association that represents the interests of foreign banks and securities firms based in Japan and our activities include: advocacy, policy development, providing syndicated services, a platform for information sharing, networking opportunities and an extensive seminar programme.


The Secretariat to IBA Japan has six members of staff who provide professional policy, advocacy and administrative support for the full range of the Association’s activities. The post holder will report to the Secretary General and the position is available from the beginning of August.

RESPONSIBILITIES:
The job holder will be responsible for the following activities:

• Bilingual PA support to the Secretary General and some administrative assistance to senior managers.
• Arranges and coordinates meetings with a wide range of groupings and individuals including senior management from member firms, and senior representatives from government, other businesses in Japan and international stakeholders.
• Designs, prepares and formats documents for various activities and committees.
• Drafts text in English for various communications to be circulated on behalf of the Secretary General.
• Office support: shared responsibility for answering phones, dealing with queries, receiving visitors, and other administrative tasks.
• Event co-ordination support activities including welcoming guests, registration of members and liaising with venue staff.
• Opportunity to translate short documents into English or Japanese.

QUALIFICATIONS AND SKILLS:
The post holder is likely to have the following profile:
• Experience of supporting senior staff in a bilingual and international environment gained in Japan perhaps working for international businesses (including financial services), government, an NGO or equivalent.
• Strong organizational and relationship management and interpersonal skills.
• Native-level Japanese (including writing emails, handling telephone calls and communicating with senior stakeholders in business Japanese).
• Strong business-level English skills. (English is the working language of the office and the post holder will need to be confident and proficient in drafting text and writing emails, and communicating face to face and by phone with colleagues and stakeholders).
• Familiarity with Microsoft Office.
• Experienced and comfortable working in a cross-cultural environment.
• Ability to take the initiative and show flexibility including a willingness to take on new challenges.

ADDITIONAL INFORMATION:
• The salary is negotiable
• Central office location
• International and flexible working benefits and environment

HOW TO APPLY:
Please apply through CareerEngine https://japan.careerengine.org The following information is required:
• CV or CV format on website
• A short covering letter explaining why you are interested in this position and why you are suitable.
• Salary expectations.

We envisage we will meet the best qualified candidates on two or three occasions. The initial interview will be conducted mostly in English but also in Japanese. In addition, a PA/coordinator related skill test may be part of the assessment process.

Last modified on 2019年9月2日

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