Facilities Officer (expired)

The British School in Tokyo

Job Title: Facilities Officer
Working hours: 7:45 to 17:00 (1 hour and 15 min break for lunch)
Responsible to: Administration Manager

Summary

The Facilities Officer will manage the school facilities and stocks needed by school and school, staff serving as a bus monitor as part of Administration team at relevant campuses.
The Facilities Officer will also play a part in developing efficient administrative procedures and processes to support daily school operations, and assist the Administration Manager to ensure the smooth operations of the department.

Required Aptitude and Skills

• At least 2 years’ experience as a Facilities Officer or related role.
• Excellent organizational and problem-solving skills under pressure prioritizing tasks effectively.
• Excellent multi-tasking and time-management skills with an eye for detail.
• Ability to develop and maintain positive and professional working relationships with team members, staff, students and the public.
• Excellent to work alone, as well as working co-operatively as a team member.
• Excellent written and verbal communication skills.
• Fluent English, native-level Japanese.
• Intermediate proficiency in PC applications.

Personal Qualities

• Exceptional standards of professionalism.
• Initiative, Flexible, Adaptable, Trustworthy, Hard-working, Open-minded, and quick thinker.
• Calm reassuring ‘can do’ approach.

Responsibilities

• Ensure BST facilities, equipment and resources are in clean, safe and working order:

 Coordinate appropriate and timely responses to internal maintenance requests.
 Implement preventative maintenance work (DIY jobs) for daily school operations.
 Coordinate maintenance work with relevant facility team or outsource
contractors when necessary.
 Keep the corridors (including top of lockers) and steps and landing area, entrance area neat and clean. Organise umbrella stands. Empty the garbage bins in Leo/ South Ground.
 Check and supply papers for copy machines on floors of Showa.

• Support staff for events and activities during and outside school hours when necessary.

• Collect and deliver mails between Showa No.1 building, BST Showa Business Centre, and staff room and to the respective person.

• Purchase daily supplies for staffroom (milk and etc.).

• Assist receptionists and administration officers with deliveries and manage stock rooms under good conditions.

• Be available on all school days and a week after the school finishes in summer and be back one week before the new school year starts. Need to be available at least one week in Spring holidays.


Other ad-hoc and occasional tasks requests made by Administration Manager for　efficient operation of the office and school.