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Office Administrator/Executive Assistant

Destination Asia Japan - ディスティネーションアジアジャパン

Destination Asia Japan - ディスティネーションアジアジャパン

Job ID
128395
Location
Ginza, Tokyo
Post date
Jul 11, 2018
Industry
Tourism / Travel / Hospitality
Function
Executive Assistant, Secretarial, Receptionist
Work Type
Full Time / Experienced (Non-Manager)
Salary
¥3.6M ~ ¥4.8M / Year
  • Negotiable

Requirements

  • English: Business level
  • Japanese: Fluent
  • Must currently reside in Japan

Description

Destination Asia requires an Office Administrator/Executive Secretary to work in their fast growing Tokyo office. We are looking for an experienced individual who has INITIATIVE, and can implement new ideas and systems to improve the way we work and operate.
Our workplace is a casual, international environment and we are looking for a candidates that can fit in with this.


Duties include:

- Prepares reports, presentations, memorandums, proposals and correspondence
- Monitors office operations and ensures the smooth running of the office
- Schedules appointments and meetings for executives and upper level staff
- Organising the office layout and maintaining supplies of stationery and equipment
- Maintaining the condition of the office and arranging for necessary repairs;
- Tracks office supply inventory and approves supply orders
- Prepare correspondence and mail.
- Arrange for outgoing mail and packages to be picked up.
- Checking of supplier invoices
- Greet and receive visitors.
- Assist with Human Resources including sourcing new candidates, placing job ads
- Secretarial duties for the Executive Director
- Translation


Requires Skills:

- Excellent oral and written communication skills
- Initiative
- Detail oriented and works with a high degree of accuracy
- Highly organized and flexible
- Ability to multitask and meet changing deadlines
- Must be self directed and able to complete projects with limited supervision
- Maintains staff confidentiality
- Working knowledge of Microsoft Office including email, scheduling, spreadsheets and presentation software

Job Requirements:

- 3 years or more related experience
- High School Diploma
- Experience working in a foreign company preferred
- Business level English
- Native level Japanese


The above information is a public job ad. This job ad is neither an offer nor a contract.

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