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Bilingual Administrative Assistant (expired)

Company
K. International School Tokyo (K. インターナショナルスクール東京)
Job ID
112296
Location
Koto-ku, Tokyo, Japan
Post date
May 10, 2016
Industry
Education / Teaching
Function
Other Education / Teaching, Training
Work Type
Contract / Entry Level
Salary
¥270,000 ~ ¥285,000 / Month
  • Commensurate with qualifications and experience

Requirements

  • English: Native level
  • Japanese: Fluent
  • Must currently reside in Japan
  • University degree required
  • ESL/TEFL/TESOL certification or classroom teaching credential highly desirable
  • Visa sponsorship available

Description

K. International School Tokyo (KIST), an IB World School, is the only school in Tokyo fully authorized to offer the International Baccalaureate's (IB) three inquiry-based programmes: Primary Years Programme (PYP), Middle Years Programme (MYP) and Diploma Programme (DP). Founded in 1997, almost all of its graduates have been successful in gaining entry to universities or colleges around the world, many with full or partial scholarships. In the 2015-2016 academic year, KIST students achieved an average score of 36 points out of a possible 45 in the IB Diploma making KIST the highest ranking school offering the IB Diploma in Japan.

KIST is seeking a bilingual (English and Japanese) Administrative Assistant for the 2016-2017 academic year to join its office team to provide support for all matters related to admissions and various other office duties, while also being available to provide instructional support to students.

The main duties of the Administrative Assistant include:
- Responding to inquiries regarding admissions and other general matters in both English and Japanese.
- Coordinating the receipt of admissions documentation.
- Liaising with families at all stages of the admissions process.
- Performing general word processing, data input and clerical work (e.g. filing, photocopying).
- Maintaining an admissions database and utilizing to arrange direct mailings.
- Arranging and conducting school tours with prospective parents.
- Translating and proofreading written communications (Japanese - English).
- Assisting with the organization and running of events and activities arranged through the office.
- Preparing lessons and instructing students attending before- and after-school support classes.

Applications will be accepted from persons from any national background; however, native-level fluency in English and advanced skills in Japanese are essential. Applicants should have strong interpersonal and communication skills and a proven capacity to work collaboratively with colleagues. In addition, applicants should have a genuine interest in children and should be patient and flexible. IT skills are also essential.

This is a local hire position. Applications will only be accepted from persons currently living in Japan. Relocation and housing allowances are not provided.

The initial contract period will commence in July 2016 and continue through June 2017. An opportunity for annual contract renewal may be provided depending on appraised work performance and school needs.

Working hours are from 8:00 to 5:00 with 60 minutes break, Monday through Friday. A number of Saturdays are also scheduled as mandatory work days throughout the year for annual school events (working hours may vary). Attendance at a number of evening events during the year may also be required.

Other benefits in addition to the monthly salary include:
- Visa sponsorship available if needed (depending on eligibility status). No tourist visas, please.
- Reimbursement for commuter expenses up to a maximum of 40,000 per month.
- Annual paid leave (as allocated by the school during school vacation periods).
- Annual personal and sick leave.
- Special summer vacation leave of approximately 4 weeks.
- Summer program bonus.
- Health insurance and employment insurance available.
- Meals subsidy.

Applications should contain:
1) A complete work resume in both English and Japanese, including details of qualifications and relevant experience.
2) A cover letter outlining experience related to the position and explaining the specific aspects of KIST that interest you.
3) Contact details (e-mail preferred) for at least two recent professional references, including most recent supervisors.
4) A recent photograph.
5) Details of visa status and expiry.

Last modified on September 2, 2019

The above information is a public job ad. This job ad is neither an offer nor a contract.

This job is no longer available.

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