Administrative Coordinator (expired)

Eighty Days Inc.

Company

Eighty Days Inc.

Job ID

153991

Location

Shinagawa-ku, Tokyo, Japan

Post date

Jan 14, 2025

Industry

Tourism / Travel / Hospitality

Function

General Affairs, Accounting, HR, Legal

Work Type

Full Time / Experienced (Non-Manager)

Salary

¥3.5M ~ ¥4.2M / Year

• Negotiable

Job Description
Position Overview:
Eighty Days Japan is seeking a proactive and organized Administrative Coordinator to support our HR and Accounting teams. This role is essential in ensuring the smooth flow of administrative processes related to employee management and financial operations. The ideal candidate will demonstrate a keen eye for detail, strong organizational skills, and a dedication to confidentiality and accuracy.

Key Responsibilities:
1. HR Support
- Maintain and manage internal HR information and records.
- Assist employees with work visa applications and related support.
- Serve as a point of contact for internal HR-related consultations and inquiries.
- Support onboarding and offboarding processes, including necessary documentation and procedures.
- Coordinate various HR-related procedures, including health check-ups and stress assessments.
- Liaise with the occupational health physician to manage employee wellness initiatives.

2. Accounting Support
- Process and record journal entries in the accounting system.
- Manage internal cash flow and account information, ensuring timely updates.
- Support management accounting activities, such as preparing reports and tracking budgets.
- Assist with general administrative tasks related to accounting operations.

3. Administrative Duties
- Manage correspondence, filing, and data entry for both HR and Accounting functions.
- Coordinate meetings, maintain team calendars, and assist with internal communication.
- Support other tasks and projects.

Qualifications:
- Strong organizational skills and the ability to multitask effectively.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) or equivalent software.
- Experience or knowledge in HR or accounting is a plus but not required.
- Excellent communication skills and a professional demeanor.
- High level of discretion and the ability to handle sensitive information with confidentiality.

Work Environment:
- This role is based in our office and involves collaboration with the HR and Accounting teams. - Occasional cross-departmental communication may be required to support company operations.